Blog: 06.05.25Outsourcing your accounting and HR management: a strategic opportunity for SMEs

Outsourcing accounting and human resources management is no longer the preserve of large companies. In Switzerland, more and more SMEs are embracing this solution. It offers a concrete response to several challenges: optimising costs, accessing powerful digital tools, gaining flexibility, and surrounding themselves with experts who stay up to date with the latest legal developments. It’s also a way to refocus on what really matters: growing the business.

At Synergix, we’ve been supporting this transformation for over 20 years. Our COO, Julie Pignier, explains why this approach is winning over more and more business leaders.

According to PME Magazine, nearly one in three companies in Switzerland already outsource their accounting. And the trend is accelerating, especially among SMEs. The reason is clear: administrative, tax and HR obligations are becoming increasingly complex. Managing them requires time, specific skills, and appropriate tools. Not all companies can afford to recruit in-house or invest in advanced software.

In this context, outsourcing these tasks to a fiduciary firm improves efficiency while securing processes. And it’s more than simple delegation – it’s a real strategic collaboration.

Accounting and HR management aren’t the core business of a company director – yet they are crucial. Outsourcing allows leaders to focus on what truly matters, Julie points out.

One of the main obstacles for small and medium-sized businesses is access to technology. Implementing a powerful ERP, payroll software or automated reporting solution is costly. It also requires configuration, administration and regular updates.

Synergix made this technological shift as early as 2009, led by Jérôme Chincarini, the founder’s eldest son – well before the market widely adopted digitalisation. Thanks to our in-house platform, IODD, clients can access their cash flow, track invoices, prepare payments or view reporting dashboards – anytime, securely. How can you expect better in-house results if this expertise isn’t part of your DNA?

This approach offers the best of both worlds: the power of a tailor-made tool and the support of a responsive team.

Our clients love the autonomy it gives them. And yet, they still call us – because beyond the tools, it’s the human relationship that makes all the difference, our COO reminds us.

An SME evolves quickly. With activity peaks, hiring periods, absences or special projects, administrative needs vary from month to month. Outsourcing makes it easy to adapt the scope of support without recruiting, training, or replacing staff.

At Synergix, our teams work in real-time. This means operations are tracked daily, and actions are adapted based on workload and current priorities. Bookkeeping, often seen as tedious, is automated as much as possible, freeing up resources for higher value-added tasks: analysis, alerts, advice.

We don’t just keep the books. We read them, interpret them, and help our clients make informed decisions. The goal is to take a critical and constructive look at their operations.

Cost is often a major driver in the decision to outsource. Hiring an internal accountant or HR manager entails fixed costs: salaries, social contributions, holiday pay, continuous training, etc. It also requires managing cover for absences.

Outsourcing, on the other hand, is based on variable billing, depending on actual operational volumes: number of employees, invoices, bank transactions. This model allows SMEs to optimise their resources while maintaining a high level of service.

Outsourcing is often cheaper than recruitment. And it frees up resources to invest elsewhere – in growth, marketing, or innovation.

It’s a strategic lever for businesses that want to stay agile while strengthening financial resilience.

Switzerland’s regulatory framework is demanding. Accounting, tax and social regulations are constantly evolving, and it’s hard for an internal team to stay up to date without dedicating significant time to it. Yet a mistake in a declaration, a missed contribution or a late procedure can have serious consequences.

A fiduciary like Synergix not only ensures compliance – it goes further. Our goal is to anticipate changes, alert clients to risks, and recommend optimisations.

Our teams are continuously trained, and above all, they’re out in the field. They combine real-world experience, a wide range of client cases, and active regulatory monitoring. This is the expertise we bring to our clients, helping secure their operations and move forward with peace of mind.

Outsourcing your accounting and HR also means embracing transparency. It involves sharing sensitive information about finances, salaries, and development projects. This collaboration only works in a climate of trust.

At Synergix, every engagement is built on a long-term relationship. We organise regular follow-ups, assign clearly identified and available teams, and nurture a company culture rooted in loyalty, confidentiality, and commitment.

What reassures our clients is knowing who is handling their file. They know the names, faces and voices. It’s not a call centre or an anonymous platform. It’s a human team, committed to their success.

Outsourcing isn’t just for large businesses. It’s suitable for any organisation that wants to:

• Refocus on its core business
• Save time and avoid mistakes
• Reduce fixed costs
• Secure administrative obligations
• Access advanced management technology
• Benefit from constructive external insight

Whether you’re a start-up, an established SME, or a Geneva-based NGO, Synergix tailors its support to your needs, size, sector and ambitions.

What sets Synergix apart is our ability to offer a unified approach: accounting, payroll, HR admin and taxation – all managed seamlessly and proactively. All this is backed by proprietary technology designed to meet real-world challenges.

Our mission is clear: to simplify business life, save time, and enable sustainable growth.

Outsourcing your accounting and administrative management doesn’t mean losing control. On the contrary, it means gaining visibility, performance and peace of mind. It’s choosing efficiency, without compromising on quality.

By partnering with Synergix, you benefit from the expertise of a local, experienced, agile team – backed by a state-of-the-art, custom-built technology platform.

It’s not just a service. It’s a true partnership built on trust – serving your growth.