Blog, Case study: 21.05.25Accounting outsourcing & wealth and asset management: a winning strategy in Switzerland

Accounting outsourcing is now a strategic move for financial companies based in Switzerland. Faced with growing regulatory pressure, increased compliance requirements and increasingly sophisticated customer demands, regulated structures are rethinking their internal organisation. Accounting, long managed in-house, is becoming a sticking point. Lack of time, non-integrated tools, administrative overload… the limits of the traditional model are becoming clear.

Entrusting accounting management to a specialised partner helps to restore clarity, agility and rigour. Far from disengaging, this approach marks a strengthening of management and an improvement in quality. This is precisely the approach we propose at Synergix, in Geneva, through an outsourced accounting and asset management service designed for regulated structures.

In Switzerland, wealth and asset management is synonymous with prestige, high standards and trust. But behind this solid reputation lies an increasingly complex day-to-day reality. Since the LSFin (Financial Services Act) and LEFin (Financial Institutions Act) came into force, asset management companies have had to reconcile operational performance, regulatory rigour and organisational fluidity.

Their obligations have multiplied: they must demonstrate the existence of internal control processes at all times, keep exhaustive and accessible documentation, apply heightened standards of due diligence to every client relationship, and respond without delay to SRO or FINMA audits. Added to this are rapidly evolving customer expectations: demands for transparency, permanent digital access to asset data, and almost immediate responsiveness.

Against this backdrop, in-house accounting management, often split between several tools, is not only time-consuming, but also slow to evolve. It tends to slow down business rather than support it.

In the course of our discussions with Swiss organisations active in wealth and asset management, one thing became clear: internal accounting, while rigorous, was taking up a lot of time and generating increasing tension. Not because it was poorly executed, but because it was based on a traditional approach: non-integrated tools, repetitive manual data entry, scattered documents, dependence on key staff and frequent internal reminders.

The partners told us that they spent several hours a week validating accounting data, rereading tables and reconstructing missing documents. For their part, the compliance managers struggled to obtain reliable indicators in real time. And when an audit loomed, the whole team went into emergency mode. Basically, it was the fluidity of decision-making that was affected: budget management after the event, poor visibility of margins, difficulty in structuring costs by type of mandate or by client.

Faced with this situation, we deployed a complete accounting outsourcing solution, specially designed for regulated businesses. It all started with a detailed mapping of existing flows. Who generates what data? What channels do they use? Who validates it? Which tools are used? By what deadlines?

We then organised a smooth transition to our IODD collaborative platform. This roll-out enabled us to centralise accounting flows, digitise the receipt of invoices, facilitate data entry using tools connected to IODD, make bank reconciliations more reliable, integrate salary management and ensure complete traceability of transactions, in line with the standards required by FINMA and the SROs.

Everyone involved – whether a partner, an administrative manager or an external auditor – now has access to a secure interface, where data is organised, up-to-date and can be consulted with just a few clicks. At the same time, we have put in place local human support: a team of experts based in Geneva, available, trained in the requirements of the sector, and in regular contact with the various third parties involved (auditors, tax specialists, technology partners).

The results were visible very quickly. The time spent on accounting management has been significantly reduced. Errors and inconsistencies caused by manual handling have virtually disappeared. Monthly closings have become much smoother. And the teams no longer have to ‘chase after documents’ to finalise their documents.
Over and above the gains in efficiency, the quality of management has been enhanced. Access to reliable, up-to-date data has enabled us to get a clearer picture of fixed costs, analyse margins in greater detail and better monitor commitments by customer or by line of business. Audits are now carried out in a calm atmosphere, with files that are complete, filed and ready to be consulted.
But the change most often highlighted is the new-found serenity. Accounting is no longer a source of tension, but a fluid, controlled process that supports strategy.

Each asset management company has its own culture, tools and areas to watch out for. But recurring issues run through the sector: administrative overload, regulatory constraints, complexity of flows, need for responsiveness. In this context, outsourcing does not mean relinquishing control – quite the contrary. It’s a mature decision.

Outsourcing means allowing your teams to refocus on what really gives you added value: strategic advice, personalised support and proactive risk management. It also means recognising that certain tasks can be carried out rigorously and efficiently by experts in their field. And finally, it means opting for a living accounting system that is integrated into your day-to-day work and supports your decisions – rather than a disconnected process that is pushed to the back of the queue.

At Synergix, we believe that digitalisation should reinforce human relations, not dilute them. And that the role of accounting is to inform your decisions, not hinder them.

We believe that this approach works because it is based on a triple requirement: technological, regulatory and relational. It is based on a detailed understanding of the constraints specific to regulated companies. And it adapts to your organisation without imposing it.

Our IODD platform has been designed to give you control, not take it from you. It allows you to monitor your flows in real time, automate what can be automated, and view your key data at the right time. And beyond the tool, it’s the links we forge with your teams that make the difference. Because in our eyes, each client company is first and foremost a partner with its own challenges, its own dynamics and its own pace.

If some elements of this case study resonate with your daily life, it’s probably because you’re facing similar challenges. You are demanding and structured, but you feel that some of your organisation’s key functions – particularly accounting – could be optimised, made more secure and aligned with your pace of work.

At Synergix, we are convinced that well thought-out outsourcing is a strategic lever. It doesn’t mean losing control. On the contrary, it gives you greater clarity, agility and comfort.

Based in Geneva, at the heart of your ecosystem, we support regulated asset management companies in optimising their administrative and accounting back offices. Our approach is pragmatic, sober, human and always results-oriented.

We offer you a confidential, no-obligation discussion to assess your flows, your tools, your challenges, and together identify concrete avenues for improvement.

👉 Get in touch with our team – an initial discussion can make all the difference.